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lodging BAS

Business Activity Statements: What You Need To Know Before Lodging

If you’re a business registered for GST, you’re probably aware that you need to lodge BAS, or a Business Activity Statement. So, where do you start? Read on to find out.

Preparing and submitting a Business Activity Statement (BAS) is part and parcel of running a small business, assuming your business is registered for GST. But if you’re new to the small business world, it might be your first time encountering the BAS reporting system – it’s important to be clear on what you need to do so you get it right the first time, saving yourself time in the long run.

To put it simply, the BAS is a form that is submitted to the Australian Taxation Office (ATO) for business entities to report their tax obligations. This includes reportable items like the GST, pay as you go withholding tax, fringe benefits tax and more. To prepare and submit the BAS, you can use accountants, bookkeepers, tax software or the ATO website, among other options. Cashflow Manager is a user-friendly, efficient software choice for businesses looking to submit their BAS.

Before lodging your BAS, run through the checklist below to make your experience as smooth as possible.

1. Check that you need to lodge BAS

If you’re unsure, you probably don’t need to. The ATO automatically sends businesses their BAS when it is time to lodge, assuming they are registered for an Australian Business Number (ABN) and GST. If this is you, read on.

2. Take note of your due dates

Lodging BAS is an ongoing requirement for businesses once they are liable to pay business taxes. When you file your BAS, you’ll be required to pay any tax due, which means payment of your taxes will be spread throughout the year (making your cashflow more even), and the government will be able to collect revenue sooner. It’s crucial that you’re aware of the due dates for lodging and paying your BAS.

Once you receive notification that you’re required to lodge a BAS, you’ll find the due date for lodging and paying displayed on the form. Make a note of this – write it down, schedule a phone reminder, or whatever works best for you – there are penalties for failing to lodge on time.

Most businesses will need to report on a quarterly basis unless their turnover is above a threshold  (i.e. over $20 million), or if they are registered for GST on a voluntary basis (with a turnover of less than $75,000, or in the case of not-for-profit bodies, of $150,000).

Tip: If the date you need to lodge falls on a weekend or public holiday, it’s ok to lodge and pay on the next working day. If you don’t think you’ll be able to meet a due date for any reason, contact the ATO.

3. Keep accurate records

Accurate record keeping is beneficial for plenty of reasons, but one of the most important reasons is that it will make your life easier when it’s time to meet your tax obligations, such as BAS. You can approach this in the best way to suit your business, but make sure you’re keeping a record of:

  • All sales, fees, wages, expenses, and other business costs
  • Stocktake records, motor vehicle logbooks and similar
  • Sales and bank statements – these need to be reconciled
  • The correct GST accounting methods
  • All tax invoices and other GST records, for the last five years

4. Decide how you want to lodge

There are three ways to lodge your BAS: online, by mail or through a tax or BAS agent. The mail option is fairly straightforward – fill out the form, then mail it to the ATO. Lodging the form through a tax or BAS agent is simple too, they will lodge and pay the BAS through an electronic channel on your behalf.

There are a number of different resources to help you lodge your BAS online:

SBR-enabled software is what you’ll be using if you decide that Cashflow Manager is right for you. It’s easy to use, because it allows you to lodge directly through Cashflow Manager’s software – which gives you access to features like Bank Feeds, that automatically bring transactions into Cashflow Manager. You also have the ability to reconcile your business bank accounts, which will ensure there are no duplicate or missing transactions. Using Cashflow Manager will help you avoid manual data entry, speeding up your book work, reporting and BAS lodgement.

Start your 30-day FREE trial with Cashflow Manager today.

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