Why Backing Up Your Computer Software Data is Essential

You know that frustrating feeling when you lose a load of work because your computer crashed and you forgot to hit save? We’ve all been there. Now, imagine if the same thing happened… with all your business data. For any small business owner, it’s a nightmarish scenario – yet it is one that occurs far too often.

Regular data backups are absolutely essential for every company or organisation and their importance cannot be overstated. Whether you’re in bookkeeping services yourself or simply balancing your own books, you’ll realize that losing your financial records alone would send your business into a tailspin – never mind the thought of losing all of your business’s data.

At any time, you could experience a situation that causes your data to be compromised. For example, your computer or IT system could be damaged or stolen, data could be destroyed or corrupted by a virus, hardware problem or human error, or malicious hackers could play havoc with your network. Even if the data is recoverable, without a backup you’re stuck waiting for technicians to fix the problem – which could leave you having to suspend operations altogether, potentially for a lengthy period.

An onsite backup, such as an external hard-drive, is a good start. However, it is not enough on its own. In the event of fire or theft, or a natural disaster such as flooding, onsite backup media will be just as vulnerable to the same catastrophe that befell your original data. Ideally, your business or organisation should store copies of its data in at least three locations: locally on the original machine(s), in a backup kept onsite, and finally in a backup secured safely off-site.

An external hard-drive or similar which is kept at your home or some other location is a potential off-site solution. However, data backups need to be done regularly – ideally, at least once a week. Remembering to lug the hard-drive back and forth and manually back everything up can end up becoming a chore. Opting for online or cloud storage gives you an easy, secure way to backup your data and store it off-site. Cloud storage protects your backup from local disasters, is accessible anywhere you have an internet connection and can be set up to perform data backups automatically, on a regular schedule.

It Balances provide bookkeeping services to businesses around Adelaide.

Comment (1)

  • Sally Keys Reply

    Hi There,

    My name is Sally and I am writing because since starting my remote working career, I’ve used a wide range of platforms and software to try and find the ideal way to collaborate with colleagues across the world. Since the invention of cloud computing, it’s got easier, but it is still difficult to know which services are best for teams to work together on.

    As the Content Manager for a small cloud storage advice site, I felt it important we cover this topic. Therefore we went out and researched a number of cloud computing services to find out which ones were best for online collaboration. I know you are busy, but you can check out the article here: http://www.cloudstorageboss.com/cloud-storage-for-multiple-users/.

    Recently, I came across cashflow-manager.com.au and having read https://www.cashflow-manager.com.au/why-backing-up-your-computer-software-data-is-essential/, I feel this is a subject you would like to cover. I am therefore more than happy to write a brief introduction or summary for you to put on your website.

    Please let me know what you think!

    Best Regards,
    Sally

    21/06/2017 at 8:48PM

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